Products · Medication records

Medication records on the same record as the day.

Keep each member’s medication list, every dose given, and every refusal or missed dose on the member record, logged as it happens by the staff responsible, with MAR exports ready for nurses and reviewers.

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  • Dose-by-dose logging
  • Refusals with reasons
  • MAR exports by date range

What is inside medication records

Four pieces: the medication list, the administration log, the record of refusals and missed doses, and the export a reviewer will ask for.

A current medication list on every member record

Each member’s medications live on the same record as their attendance, care plan, and forms: medication, dose, route, schedule, and prescriber, kept current by the staff responsible for it. When a family, nurse, or reviewer asks what a member takes, the answer is on one screen.

What's inside

  • Medication, dose, route, and schedule per member
  • Prescriber and start date on each entry
  • Changes recorded with staff attribution and a timestamp
  • Allergies and dietary flags visible alongside medications
  • Role-based access so only authorized staff see or edit records

Outcome: One current medication list per member, in the same place staff already work.

Administration logged as it happens

Staff record each dose at the time it is given, from the member record, with the time, the staff member, and any notes. Entries are append-only, like attendance: a correction is a new entry that references the original, so the record shows what was given, by whom, and what changed afterward.

What's inside

  • Dose-by-dose administration entries with time and staff
  • Scheduled doses shown for the day so nothing is missed
  • Notes on each administration when something needs context
  • Append-only history: corrections add to the record, never overwrite it
  • Recorded on the same member record as attendance and care notes

Outcome: The medication administration record is written during the day, not reconstructed at the end of it.

Refusals and missed doses, with the reason

A dose that was refused, held, or missed is recorded as its own entry with the reason, so the record explains gaps instead of leaving them blank. Directors and nurses can see patterns across days and act on them.

What's inside

  • Refused, held, and missed doses logged separately from doses given
  • Reason captured on each entry
  • Visible on the member record and in reports
  • Follow-up notes tied to the same entry

Outcome: Every gap in the MAR has an explanation attached to it.

MAR reports and exports for nurses and reviewers

Produce a member’s medication administration record for any date range, with the medication list, each administration entry, refusals and missed doses, and the correction history. Exports use the same formats as attendance, so a reviewer gets one consistent packet.

What's inside

  • MAR by member and date range
  • CSV and PDF formats
  • Correction history included, not stripped out
  • Exports alongside attendance and care documentation

Outcome: A complete, dated MAR can be produced in minutes when a nurse, plan, or reviewer asks.

Medication records during a normal day

The MAR is part of the member record, so it follows the same rhythm as everything else in the day.

  1. 1

    Arrival

    The day’s doses are already scheduled

    When a member checks in, the staff responsible for medications can see what is due today and when, on the same record as the attendance entry.

  2. 2

    Midday

    Each dose is logged as it is given

    Staff record the administration with the time and their name. A refused dose is logged with the reason instead of being skipped.

  3. 3

    Afternoon

    A correction is appended

    A note was recorded on the wrong dose. Staff add a correction; the original entry stays visible with its own timestamp.

  4. 4

    Review

    The MAR is exported

    A nurse or reviewer asks for a member’s record for the month. Staff export the date range, correction history included.

Why medication records belong on the same record as attendance

Medication documentation is one of the first things a nurse, plan, or state reviewer asks a medical-model center for. Keeping it beside attendance and care notes means one record tells the whole day.

  • One member, one record

    Medications, attendance, care plans, and notes on a single record, so nothing is re-entered and nothing is lost between binders.

  • Gaps are explained

    Refusals and missed doses are entries with reasons, not blank cells a reviewer has to ask about.

  • Corrections stay honest

    The same append-only rule as attendance: a fix adds to the history and the original stays visible.

  • Staff attribution

    Every administration entry names the staff member who recorded it, through individual logins.

  • Reviewer-ready exports

    MAR by member and date range in CSV or PDF, produced in minutes.

  • Part of the Daycare Plan

    Medication records ship with the $299 per month Daycare Plan alongside care plans, forms, activities, meals, and family updates.

Explore more of Adult Day Genie

Each product adds to the same participant record, so nothing has to be re-entered between them.

Daily operations

Care plans, forms, activities, and meals on the same member record.

Learn more

Attendance & check-in

The append-only attendance record the day starts from.

Learn more

Medicaid billing

Self-serve 837P claims generated from the attendance record.

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Go deeper

Medication records questions

Direct answers to what centers ask before a walkthrough.

What is a medication administration record (MAR) in adult day care?

A MAR is the record of each medication a participant is scheduled to receive and each dose actually given, refused, held, or missed, with the time and the staff member responsible. Adult Day Genie keeps the MAR on the member record next to attendance and care documentation.

What does Adult Day Genie’s medication record include?

A medication list per member (medication, dose, route, schedule, prescriber), dose-by-dose administration logging with time and staff, refusals and missed doses with reasons, and MAR reports and exports by member and date range.

Can a medication entry be edited or deleted?

Entries are append-only. A correction is recorded as a new entry that references the original, so the history shows what was recorded, when, by whom, and what changed. Nothing is deleted.

Who can see or change medication records?

Access is role-based. Centers decide which staff roles can view medication lists and which can record administration. Every entry is attributed to an individual login.

Can I export the MAR for a nurse, plan, or state reviewer?

Yes. Export a member’s MAR for any date range in CSV or PDF. The export includes the medication list, each administration entry, refusals and missed doses, and the correction history.

Which plan includes medication records?

Medication administration records are part of the Daycare Plan, $299 per month for up to 100 members, then $5 per additional member. Month-to-month, no setup fee.